The goal of Finance and Business Operations resources is to provide guidance and support for the day-to-day accounting functions and activities of the College of Education departments and units, and to ensure compliance with University financial policies and procedures
Finance & Business Operations
Awards
University Awards List
College of Education Staff and Faculty Awards
Outstanding Staff Award: This recognition program has long been organized by our college's staff council. The tradition will continue, with one exempt and one non-exempt staff member recognized annually. The award will include a $1,000 employee recognition award.
Excellence in Teaching: Open to faculty who exhibit one or more of the following qualities of excellence in teaching: passion for the subject; effective communication skills; innovative and creative thinking; empathy and understanding; reflective practice; and/or dedication to social justice and responsibility.
Excellence in Service: Open to faculty who have performed significant service to our community in relation to the mission of the College of Education.
Opportunities for nomination will be announced in the spring and be presented at the college's year-end celebration.
Concur
Cost Centers
Cost Transfers (JVs) & Business Procedure Exceptions
- Crosswalks
- Gift/Endowment JVs
- Business Procedure Exceptions
- Online JV Process & FAQs
Endowment & Scholarship Management
Reports
Endowment and Gift Account Tracking System (EGATS)
Soliciting, Receiving, Recording, and Acknowledging Gifts
Endowments
- Endowment Manual
- Spending Allocation Distribution – The college typically allocates spending at a ratio of 70% to the spending distribution cost center and 30% back into the fund. This approach helps grow the fund, increasing interest earnings for future use, while also providing a safeguard against potential market downturns to prevent the fund from going into deficit. Here is a guide on how to utilize the spending distribution.
- Advancement Fee Manual
Gifts
- Fundraising Events and Gifts
- Closely monitoring balances at fiscal year-end is critical, as gift and endowment spending distribution accounts (121*) must not end the fiscal year with a negative balance. In a university setting, maintaining positive balances is essential for financial stewardship, ensuring compliance with funding regulations, and preserving the integrity of donor contributions. A negative balance can impact financial reporting, restrict future spending, and create challenges in fund management.
Finance Basics
- Chart of Accounts
- Discretionary Purchases
- General Ledger Accounts (Expense, Revenue, etc.)
- SAP T-Codes
Financial Allocation Models
- FAM Executive Summary - Includes NTR, CPM, PFA, and Net Reallocation.
- Financial Allocation Model Quick Reference Guide
Grants - Post Award
- PADR-at-a-Glance
- Sub-award Invoicing
- Reports & Templates
- BudRule Crosswalk
- BudRule Crosswalk
- BudRule Crosswalk Guidelines
- Cost Share - BPM E-50-2
- Salary Cap
- Cost Transfers
- Gift Cards - please see below in Procard Admin & Gift Cards section
- Salary Savings Guidelines and Utilization Plan
Procard Administration & Gift Cards
Procurement Cards
- Types
- Standard Procard
- Declining Balance Procard
- Procard Application
- Declining Balance Supplemental Information
- Cardholder Manual
- FAST: Procurement Card
Gift Card Options
- Declining Balance Procard
- US Bank Digital Vis Rewards Card
Purchasing & Payments
College of Education Quick Reference Guides
- COE - Purchasing Procedures
- COE - Frequent Purchases
- COE - Why Pre-Approve
- Conflict of Interest
- Discretionary Purchasing
- FAST: Procurement Basics
- Purchasing/Accounts Payable Quick Reference Guide
- Procard - See section "Procard Administration & Gift Cards"
- PRD
- SRM
- Miscellaneous
Travel
Travel Guides & Resources
Cost Comparison
Cost comparisons are required for airline tickets that combine official University business travel with personal travel, or for driving over 500 miles one-way to a business destination. The cost comparison must be attached to the Concur Travel Expense Report.
- Resource Site
- When creating a cost comparison at the time of booking you can use the following guide: How to Obtain a Cost Comparison in Concur
- A Request for Historical Airfare Cost Comparison form must be completed and submitted if an aifare cost comparison is not appropriately secured at the time of booking.
Treasury Operations
Cash Handling
Cash is defined as checks, credit card payments, electronic funds transfers, foreign funds, and US currency. Treasury Operations Manual BPM E-2-1 outlines all policies related to cash handling as defined by the university. Each employee involved with cash handling is required to complete Cash Handling Operations training within the FAST program.